Responsibilities

• Manage and review document preparation, agreements to ensure accurate and sufficient information to support undertakings by teams such as lease of the building, sales conclusion, etc. (if necessary).
• Provide precise data related to the agreements.
• Manage and control the quality and reliability of customer information, tenancy schedule in order to ensure accurate, complete, and up-to-date customer database.
• Manage and monitor performance/ progress reports preparation for any relevant functions on a monthly, quarterly, and annually basis, as necessary, in order to ensure information accuracy is provided to responsible functions in a timely manner.
• Cascade and implement administrative service policies and guidelines to subordinates and relevant stakeholders, in order to ensure that work practices are aligned with policies.
• Propose, periodically revise and gain approval on work processes, procedures, goals, strategy, initiatives, targets and plans to ensure efficient operation.
• Develop, propose, obtain approval, monitor and optimize utilization of department's resources and budget against company's budget, to ensure optimization and the right prioritization of resources and budget.
• Manage and control all daily activities in supporting people-related services, including the arrangement of documentation related to responsible functions/departments, and other necessary activities to facilitate work progresses, in order to ensure smoothness of business operation, as well as the availability of documents provided in a timely manner.
• Provide suggestions regarding new tools/technologies for document storage to ensure all crucial documentation is secured while being accessed easily.
• Manage and control the coordination with sole agents, agencies, customers, other external parties, and other internal functions/departments in order to provide and clarify information regarding all administrative works and to ensure smooth daily operations.
• Guide and assist, if needed, junior members in performing their tasks to ensure consistent understanding and ability to perform tasks.
• Review, if needed, assignment completed by junior members to ensure integrity and accuracy of work conducted.
• Perform analysis on benchmarking organizations in order to adopt market best practices into organization.
• Engage in regular meetings/ updates with team members, collect feedback, encourage and promote team spirit.
• Identify/ respond appropriately to high-complex issues, in order to ensure that each issue is efficiently dealt with or escalated to a superior level properly.
• Respond to instructions to undertake specific tasks to assist senior members in the completion of projects or assignments.
• Be accountable for other certain works as assigned from immediate superior level.

Qualification

• Bachelor's degree in related fields
• At least 5 years’ experience in agreements task, sales agreements contract and administrative
• Good in English communication skills both written and verbal
• Problem solving skills
• Self-drive, hard work and highly responsible with teamwork skills
• Strong in Microsoft skills: Word, Excel and Power point
• Multi-task handling, fast and accurate